Understanding the Three Types of Data Needed for Regulatory Compliance

In addition to keeping employees safe, regulatory compliance is a critical concern for companies and their EHS staff. EHS compliance requires data. The term data is discussed at length, especially in the EHS landscape, but it can have many different connotations. Data to support regulatory compliance generally falls into three categories. Come along as we explore the types of data needed for compliance.

types of data

Data Type #1: Regulatory Data

What is the data?

For many EHS employees, when they think of compliance, the first thing that comes to mind is regulatory obligations. This broad term actually encompasses both regulations with compliance, reporting and enforcement concerns (example: Extremely Hazardous Substances [EHS] List) and more reference-type information without reporting or compliance obligations (example: International Agency for Research on Cancer (IARC) – Monographs on the Evaluation of Carcinogenic Risks to Humans). Both types of data mentioned include CAS number-based lists of substances and any other information associated to the CAS numbers in those lists. We call this data the SiteHawk Regulations List of Lists. Years ago, we had a goal to build and curate a Top 100 List of the most commonly referenced lists of regulated chemicals that we had deemed a Top 100. Today, SiteHawk maintains a library of over 240 regulatory and reference lists. This information is integrated within SiteHawk Communicator and utilized within the platform. Our regulatory library is closely monitored and reviewed; updates are made regularly and provided to clients as they are available. To keep the data up-to-date, our regulatory content team subscribes to various notifications that alert us as soon as sources have updated a particular list. In addition, our team proactively works to seek out any changes in regulatory data.

Where is the data sourced?

This data comes from regulatory sources. For example, information is sourced from the regulatory text or associated organization that publishes the regulatory data or legislation.

Data Type #2: Material Information from Raw Material Suppliers

What is the data?

At first blush, one might think this data includes only ingredient information. But this can also include other information, such as physical properties (physical form, density/specific gravity and flashpoint to name a few).

Where is the data sourced?

Usually this information can be obtained from a supplier Safety Data Sheet (SDS). However, we must realize that SDSs are provided to satisfy Hazard Communication requirements; in some jurisdictions, like in the U.S., the SDS document may not provide a clear picture of the ingredients or concentrations needed to ensure compliance with all reporting requirements. Information such as Full Formula delivers the ability to provide more accurate reporting and data collection (this information can be used to accurately evaluate against threshold requirements). SiteHawk’s Full Formula functionality cross references this data against the Regulatory List of Lists and includes these exact concentrations in particular reporting capabilities (because this information is often proprietary, access to that information can be configured in the system).

Data Type #3: Material Information from the Facility

What is the data?

This type of data includes material quantity, use, storage, disposal and various other pieces of information. This information can be captured in configurable fields in SiteHawk Communicator and tracked using the Chemical Inventory Tracking (CIT) functionality.

Where is the data sourced?

Facilities generate and monitor this data as materials journey through the organization.

 

Managing these types of data and their sources isn’t easy. Effective EHS operations partner with companies like SiteHawk to integrate, contextualize and offer EHS professionals a starting place when reporting on chemical data. More data isn’t always better. Evaluating and optimizing this data is the key to not only collecting information, but understanding it.

Watch the video below to learn more about how SiteHawk Communicator manages data for you!